1. Introduction

1.1 These Paralegal Terms and Conditions (“Terms”) govern your access and use of the Paralete.com platform (“Platform”), operated by Paralete (“we”, “us”, “our”), as a provider of paralegal or legal support services (“Paralegal”, “you”).

1.2 By registering as a Paralegal or using the Platform, you accept these Terms. If you do not agree, do not use the Platform.

1.3 These Terms form a legally binding agreement between you and Paralete. Additional policies on the Platform form part of these Terms.

2. Definitions

• Account – your Paralegal profile on the Platform.
• Employer/Client – any user seeking Services.
• Services – paralegal/legal support services you provide.
• Contract – agreement between you and Employer for Services.
• Fees – amount payable by Employer to you.
• Platform Fee – commission or charges retained by Paralete.
• Deliverables – work product resulting from Services.
• Confidential Information – non-public information.
• GDPR – UK GDPR and Data Protection Act 2018.
• Business Hours – 9:00 am to 5:00 pm Monday to Friday, excluding public holidays in England and Wales.

3. Platform Role

3.1 The Platform is a marketplace enabling Paralegals and Employers to connect.

3.2 Paralete does not provide legal advice or represent either party.

3.3 You are an independent contractor, not an employee or agent of Paralete.

3.4 Paralete is not responsible for contracts or outcomes between you and Employers. Paralete may, at its discretion, facilitate resolution of certain disputes in accordance with these Terms but shall not act as an arbitrator, fiduciary, or legal adviser.

4. Eligibility and Account

4.1 You must be 18+ and legally capable.

4.2 You warrant you have skills, qualifications, and compliance with applicable laws.

4.3 You must keep information accurate and updated.

4.4 You are responsible for all activities under your Account.

4.5 Paralete may suspend or terminate Accounts for breach or misuse.

5. Use of Platform

5.1 Use the Platform only for lawful purposes and offering Services.

5.2 Prohibited behaviour includes: false information, contacting Employers off-platform to circumvent these terms, interfering with other users or platform functionality, unlawful or discriminatory conduct.

5.3 You must comply with all legal, professional, and ethical standards.

6. Service Engagement

6.1 Employers may post job requests.

6.2 The Employer shall submit a proposal via the Platform specifying the scope of Services, estimated timeline for completion, and applicable Fees. The Paralegal may indicate via the Platform whether they are willing to proceed with the proposed Services or reject the proposal.

6.3 A legally binding Contract shall be formed directly between the Paralegal and the Employer only upon the Employer’s confirmation through the Platform following the Paralegal’s indication of willingness to proceed. Until such confirmation is given, neither party shall be legally bound.

6.4 You must perform Services with due skill, care, and reasonable diligence.

7. Timesheets, Invoicing and Payment

7.1 Daily Timesheets

The Paralegal shall submit accurate daily Timesheets via the Platform recording all time spent providing the Services.

Such Timesheets must be submitted by the end of that working day and, where work continues beyond Business Hours, no later than 1:00 pm on the following Business Day.

7.2 Employer Review

Upon submission of a Timesheet, the relevant Employer shall have forty-eight (48) hours to review and either approve the Timesheet or raise a written objection through the Platform.

7.3 Objections

Any objection must specify, with reasonable detail, the entries disputed and the grounds for such dispute.

7.4 Deemed Acceptance

Failure by the Employer to raise a written objection within forty-eight (48) hours shall constitute deemed acceptance that the time recorded was properly and reasonably incurred.

7.5 Paralegal Response

The Paralegal shall respond to any Timesheet objection within twenty-four (24) hours, providing clarification, evidence, or explanation as reasonably required.

7.6 Basis of Invoice

Approved or deemed-approved Timesheets shall form the basis of the Paralegal’s monthly invoice.

7.7 Monthly Invoice Submission

The Paralegal shall submit an invoice via the Platform within the first three (3) days of the following calendar month in respect of Services performed during the preceding month.

7.7A Automatic Invoice Submission

If the Paralegal has not submitted their invoice by 23:59 on the 3rd day of the relevant calendar month, the Platform shall automatically generate and submit the Paralegal’s invoice on their behalf to the Employer.

7.8 Payment Obligation

Subject to any properly raised dispute, the Employer shall pay the Paralegal’s invoice by no later than the 10th day of the same calendar month in which the invoice is submitted, via the Platform unless agreed otherwise and in writing with both parties and with Paralete’s written consent.

7.9 Disputed Amounts

Where a dispute has been raised, the Employer shall within the same seven (7) day period pay all undisputed amounts.

7.10 Referral to Paralete

Where a Timesheet dispute remains unresolved following the Paralegal’s response, both parties agree that Paralete may review the dispute and provide a written determination based on the information submitted.

7.11 Binding Decision

Paralete shall use reasonable endeavours to issue its determination within fourteen (14) days, but shall not be liable for delay.

7.12 Effect of Decision

The parties agree to accept Paralete’s determination as contractually binding for payment processing within the Platform only, without prejudice to either party’s right to pursue legal remedies in court.

7.13 Payment Following Decision

Following a decision under clause 7.11, the Employer shall pay any amounts determined to be payable within seven (7) days in accordance with the Platform’s payment mechanisms.

7.14 Late Payment Interest

Any sums not paid when due shall accrue interest at a rate of 4% per annum above the Bank of England base rate, calculated daily from the due date until payment is made in full.

7.15 Suspension for Non-Payment

Where payment is overdue by more than seven (7) days, the Paralegal may suspend further Services until payment is received in full.

8. Service Delivery and Revisions

8.1 You must deliver Services/deliverables according to the Contract.

8.2 Provide reasonable revisions within agreed scope.

8.3 Employers must accept or request revisions within a reasonable period or deliverables may be deemed accepted.

9. Fees and Payments

9.1 Fees are agreed between you and Employer.

9.2 Paralete charges a percentage-based Platform Fee on all Fees earned.

9.3 All payments relating to Services must be made exclusively via the Platform in accordance with its payment mechanisms.

9.4 You are responsible for your taxes, VAT, and filings. You will not be regarded as an employee of Paralete or the Employer.

10. Non-Circumvention

10.1 You must not solicit or accept work from Employers outside the Platform once introduced.

10.2 All precontract communications and transactions must occur on the Platform.

10.3 Any attempt to avoid Platform Fees constitutes a breach.

11. Cancellation and Termination of Contracts

11.1 Contracts may be cancelled as agreed between parties.

11.2 If Employer cancels after work begins, you may be entitled to payment for work completed.

11.3 If you cancel during an assignment without reasonable notice or justification, the Employer may be entitled to withhold payment for work not properly performed.

11.4 Breach may entitle the Employer to terminate.

11.5 Cancellation does not affect Paralete’s rights to payment generally.

12. Confidentiality

12.1 You may receive Employer or third-party Confidential Information.

12.2 You must safeguard this and not disclose such information except to fulfil Services to the Employer or as required by law.

12.3 Confidentiality survives termination indefinitely.

13. Data Protection (GDPR)

13.1 You are an independent data controller for personal data you handle.

13.2 You must process data lawfully, securely, and only for service delivery.

13.3 You must delete or return data on request or contract completion unless legally required to retain.

13.4 You must notify the Employer without undue delay and in any event within 24 hours of becoming aware of a data breach.

13.5 Data Protection Roles

13.5.1 Each of Paralete, the Employer, and the Paralegal shall act as an independent data controller in respect of personal data processed in connection with the Platform and the Services, except where expressly agreed otherwise.

13.5.2 Each party shall be responsible for:

• (a) complying with applicable data protection laws;
• (b) determining the purposes and means of its own processing; and
• (c) responding to data subject rights requests relating to its own processing activities.

13.5.3 Where personal data is shared between the parties, each party shall ensure that it has a lawful basis for such disclosure and that appropriate information has been provided to data subjects as required by applicable law.

13.5.4 Nothing in these Terms shall be construed as creating a joint controller or processor relationship between the parties unless expressly agreed in writing.

13.6 Data Transfer (Business Transfer)

13.6.1 Paralete may, in connection with any actual or proposed merger, acquisition, financing, reorganisation, or sale of all or part of its business (“Business Transfer”), disclose and transfer personal data and other information relating to users of the Platform to prospective or actual purchasers, investors, lenders, and their respective advisers.

13.6.2 Any such recipient shall be subject to confidentiality obligations and shall process such data solely for the purposes of evaluating, negotiating, or completing the Business Transfer and, following completion, for operating the business in accordance with applicable law.

13.6.3 Where a Business Transfer is completed, personal data may be transferred to the acquiring entity, which shall thereafter process such data as controller (or processor, as applicable) in accordance with applicable data protection laws.

13.6.4 You acknowledge that such disclosures and transfers are necessary for the legitimate interests of Paralete in carrying out a Business Transfer, and you consent to such transfers to the extent required by applicable law.

13.6.5 Paralete shall implement reasonable measures to ensure that any such transfer is conducted securely and in compliance with applicable data protection laws.

14. Intellectual Property

14.1 IP in Deliverables created for Employer transfers to Employer upon full payment, unless both parties agree otherwise.

14.2 You retain pre-existing IP and general know-how.

14.3 You grant Paralete a limited licence to display non-confidential work samples or profile content on the Platform and/or for general marketing.

15. Non-Solicitation / Non-Circumvention

15.1 You shall not, for 18 months following the last engagement with any Employer or termination of your Account (whichever is later), directly or indirectly:

• (a) engage or attempt to engage with the Employer outside the Platform;
• (b) solicit or accept work or payment from the Employer outside the Platform;
• (c) induce the Employer to terminate use of the Platform.

15.2 You agree that a breach of this clause would cause commercial loss to Paralete and that the sum of £5,000 represents a genuine pre-estimate of that loss.

15.3 Paralete may seek additional damages and injunctive relief.

16. Warranties

16.1 You warrant:

• (a) you have full authority to enter these Terms;
• (b) you will make honest and accurate representations regarding your qualifications, experience, work history and skills;
• (c) your Services will be of professional quality;
• (d) you will not infringe third-party rights.

16.2 Paralete disclaims all warranties regarding the performance of others on the Platform.

17. Liability

17.1 Nothing excludes liability for death, personal injury, or fraud.

17.2 Paralete is not liable for:

• Loss of profits, data, business, or reputation;
• The conduct of any Paralegal or Employer;
• Any direct or indirect or consequential loss you may suffer.
• Any loss arising from missed deadlines, delay in performance, or failure of Services delivered by a Paralegal;

17.3 Subject to applicable law and clause 17, Paralete’s total aggregate liability to the Employer arising out of or in connection with these Terms shall not exceed the total Platform Fees actually received by Paralete resulting from your work in the twelve (12) months preceding the event giving rise to the claim.

18. No Partnership

Nothing in these Terms creates a partnership, joint venture, or fiduciary relationship between Paralete and any Paralegal or Employer.

19. Indemnity

19.1 You indemnify Paralete and its employees and agents and the Employers against claims arising from your proven breach of these Terms, negligence, or unlawful acts.

19.2 This indemnity survives termination.

20. Termination by Paralete

20.1 Paralete may suspend or terminate your Account immediately if you:

• (a) breach these Terms or Contract;
• (b) commit fraud or misconduct;
• (c) attempt circumvention;
• (d) damage the Platform or its reputation generally.

20.2 Termination does not affect accrued rights.

21. Dispute Resolution

21.1 You should attempt to resolve disputes directly with Employer.

21.2 If the dispute is not resolved between you and the Employer, Paralete may provide a non-judicial determination for administrative purposes. Such determination shall be contractually binding for payment processing within the Platform but shall not restrict either party’s right to pursue legal remedies.

22. Force Majeure

No party is liable for delays or failure caused by events beyond reasonable control. The affected party/ies must notify and mitigate.

23. Assignment

23.1 You may not assign these Terms without Paralete’s consent.

23.2 Paralete may assign its rights and obligations to affiliates or successors.

24. Notices

24.1 Notices shall be given via email or Platform notifications.

24.2 Notices sent during Business Hours shall be deemed received on the same Business Day. Notices sent outside Business Hours shall be deemed received on the next Business Day.

25. Severability

If any provision or term is invalid, the rest shall remain enforceable.

26. Waiver

No failure to enforce a right constitutes a waiver.

27. Entire Agreement

These Terms and related policies form the entire agreement, superseding previous understandings.

28. Amendments

Paralete may update these Terms by publishing on the Platform. Continued use constitutes acceptance.

29. Governing Law

These Terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.